Under the direct supervision of the Vice President of Admissions & Student Development, the Student Development Office Manager provides administrative and operational support to the various Offices of Student Development. Additionally, the Office Manager serves as the primary point of contact for coordinating support and care for students. The Office Manager serves 20 hours per week, from August-May (10-month contract).
ESSENTIAL DUTIES, RESPONSIBILITIES, AND FUNCTIONS
- Responsible for the day-to-day organization and administrative support of the Student Development offices.
- Perform administrative and clerical duties of a sometimes complex or demanding nature including the heavy flow of phone calls, referrals to appropriate offices or staff, and scheduling appointments when necessary.
- Organize and coordinate office functions and activity including ordering supplies and requesting office maintenance.
- Assist in the maintenance and check-in/check-out of recreation equipment.
- Coordinate mail forwarding and package pick-up and delivery; collects timesheets and submits to proper staff members for processing.
- Serve as an immediately available source of accurate information on all aspects of Student Development for all members of the Bluefield community, including, faculty, administrators, staff, parents, and students
- Appropriately maintain essential records and confidential files that may include judicial records, contracts, and personal files of a sensitive nature (medical, psychological, etc.)
- Effectively communicate requests and concerns from students to appropriate staff members while helping to comfort students and parents and deescalate concerns
- Provide technological assistance (Jenzabar power-user), guidance, and support to all members of the Student Development staff.
- Provide support as needed to students for routine, urgent, and emergency situations involving student safety and well-being in conjunction with the Offices of Residence Life, Campus Safety, Mental Health Services, and Title IX.
- Establish and maintain close working relationships for the purposes of effective operations and seamless communication with various College offices.
- Support Directors in the development and implementation of program goals, objectives, and outcome measurements while compiling data to track outcomes.
- Model caring relationships with students through personal interaction and as an effective role model of a Christian life.
- All other duties as assigned by the Vice President of Admissions & Student Development.
REQUIRED QUALIFICATIONS AND EDUCATIONAL/EXPERIENCE
- A vibrant and authentic Christian faith and worldview consistent with the College’s mission and values is required.
- BS/BA from an accredited undergraduate institution or significant, related experience.
- Prior experience in an office, hospitality, or community resources environment.
KNOWLEDGE, SKILLS, ABILITIES, AND EDUCATION/EXPERIENCE
- Compassionate, caring disposition.
- Computer literacy.
- Accuracy and attention to detail.
- Logical thinking and problem-solving skills.
- Ability to multi-task.
- Multi-cultural competence.
- Database or Student Information System (SIS) – Jenzabar experience
- Student Development knowledge is preferred
- Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is not necessarily a physically demanding job and requires no specific physical demands other than those typical in a modern office environment. Normal responsibilities should not afford risks of accidental injury.
- Specialized Equipment Requirements
The use of specialized equipment listed here is representative of equipment an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires no specialized equipment other than equipment typically used in a modern office environment, including personal computers, calculators, copiers, and fax machines.
- Working Conditions and Environment
The work environment characteristics described here are representative of those an employee encounters while performing the duties, responsibilities, and functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties, responsibilities, and functions. This position has no specific working conditions; the work environment is typical to that of a small private college, with physical remote site locations within 50 miles of Bluefield College, VA.
This position is subject to at least an annual evaluation based upon the job duties, responsibilities, and functions as set forth above.
The job duties, responsibilities, functions, and requirements delineated above should not be interpreted as an all-inclusive list of the same. Additional duties, responsibilities, functions, and requirements may be assigned as deemed appropriate. Bluefield College reserves the right to change or reassign job duties, responsibilities, and functions, or combine positions at any time. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on Bluefield College. Position descriptions are not intended as and do not create employment contracts. Bluefield maintains its status as an at-will employer.
To apply for this position, please visit https://www.bluefield.edu/employment/ to complete the electronic staff employment application and upload the following:
- Letter of interest
- Resume or Curriculum Vitae
- Names and full contact information for at least three professional references
- Statement of Christian Faith
Additional information about Bluefield College is available at www.bluefield.edu.
To be considered for this position, all application requirements listed above must be completed.
Bluefield College is a Christ-centered, multicultural learning community that values and seeks faculty and staff who represent diverse backgrounds and perspectives, are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.
Bluefield College is a private, not-for-profit institution affiliated with the Baptist General Association of Virginia. Bluefield College shall not unlawfully discriminate on the basis of race, color, national or ethnic origin, sex, disability, age, religion, genetic information, veteran or military status, or any other basis on which the College is prohibited from discrimination under local, state, or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and other College-administered programs. This institution encourages women, minorities, veterans, and individuals with disabilities to apply.