Health Services and Student Insurance

Health Services at Bluefield College provides students with relevant health care information, utilizing campus and community resources.


Health Services at Bluefield College is staffed by Student Development personnel. Free student services include health information, minor first-aid treatment, seasonal and flu vaccinations (at designated times) administered by county health provider(s), and over-the-counter medications, including ibuprofen, throat lozenges, cold and allergy medicines, stomach aids, etc.

Pre-Entrance Health Packet

All currently enrolled Bluefield College students are required by the College and/or Virginia policy to provide health information to the Office of Student Development prior to their first semester of enrollment. Failure to submit the completed Pre-Entrance Health Packet will result in delay of course registration, obtaining a student ID card, and registration of vehicle.

The Pre-Entrance Health Packet can be printed (PDF format) below.


A completed Pre-Entrance Health Packet must contain the following items.

Health Record

The Pre-Entrance Health Packet provides a student's health and immunization history. All immunizations must be up-to-date and immunization documentation must include the signature of a licensed health professional and appropriate dates. Additionally, the Health Record includes full insurance information (including signature of policyholder), student signature, and the signature of legal guardian for minor students.

Release of Medical Information

This also includes a Medical Consent for Minor Students (if applicable). These forms outline necessary medical information to be released in the event of a medical emergency.

Insurance Information

Attention All Students

Bluefield College is committed to ensuring students have access to affordable, quality, and comprehensive health insurance. Bluefield College partnered with Gallagher Student Health and Special Risk in 2014. Gallagher is anxious to work with students and parents providing information about the Student Health Insurance Plan.

As many of you are already aware, Bluefield College practices a “hard waiver” process. Each academic year, the Student Health Insurance (insurance premium) is added to all students' accounts. If the student/parent does not go online to complete a waiver form by the published deadline of September 1, the student will be enrolled and responsible to pay for the premium charge on their account. If the waiver is completed by September 1, that charge will be removed. A completed, verified and approved waiver is required each academic year.

When you visit and begin to familiarize yourself with all the wonderful benefits of your plan – if you choose to enroll in the insurance – you will realize the website is very user friendly and easy to navigate, so please take time to explore; however, many of you will only visit the website with the purpose of waiving the charge from your account. The insurance premium is charged annually and not per semester. You will see this one-time charge on your account in August. Please understand, all students who do not wish to be enrolled must prove that they have coverage by September 1 by completing and submitting the online waiver or this premium will not be removed from their account.

Please keep the following in mind when you are making decisions about insurance:

  1. Providing a copy of your personal insurance card to the Office of Student Development or the Athletic Department when submitting the Health Information Packet or Athletic Form(s) is NOT the same as submitting an online waiver. All students are required to include a copy of their insurance card with their Health Information Packet and to the Athletic Department for record-keeping purposes only. This does not meet the “hard waiver” requirement.
  2. When discussing “bottom line estimates” with financial aid, please understand they are not actually deducting the insurance premium from your account. You still have to go online to waive the insurance before you will notice an official change in your statement.
  3. The term “hard waiver” means proof of coverage must be furnished or the student will be automatically enrolled in the college-sponsored health insurance plan and the premium for that plan will be added to their tuition bill.
  4. “Hard waiver” does not mean a student must be enrolled in the Bluefield College-sponsored health insurance plan; it means students are required to show evidence of coverage by an acceptable health insurance plan.
  5. The “hard waiver” requirement applies to any undergraduate, on campus student enrolled in a degree-seeking program and registered for six or more credit hours.
  6. If you are an international student, it is mandatory for you to enroll in the College-sponsored insurance plan. It is the only way Bluefield College can guarantee that our international students will have healthcare coverage in the event a hospital visit is needed. Many hospitals now reserve the right to refuse overseas insurance coverage because of the changes that have taken place with healthcare in the United States.
  7. Additionally, only Virginia and West Virginia Medicaid will be accepted. All other Medicaid participants will need to enroll in the College-sponsored insurance program.

We strongly encourage students to contact our office with questions regarding the waiving and enrollment process. Our goal is to see that all students who wish to be enrolled in the insurance are enrolled in a timely manner and that all students who have their own insurance coverage are able to waive the insurance and have the charge removed from their account as quickly as possible. When you receive your statement from the Bluefield College Business Office, the insurance adjustment will be made to your statement.

Keep in mind, this process is for all on campus BC students who are enrolled in 6 or more credit hours per semester and in a degree-seeking program. Written approval must be obtained from the insurance administrator prior to an exemption. The Gallagher website opens in June and will remain open until September 1 for students to go online and waive the insurance or enroll in the College-sponsored plan. Should you have any questions please contact the Office of Student Development at 276.326.4207.

Helpful Documents

News and Updates

Seasonal Flu Information

When flu season is underway, it is important to be informed and aware of preventative measures, symptoms, and treatment options. Always cover your coughs and sneezes, and keep your hands washed to help prevent the spread of germs. Be reminded that typical flu-like symptoms include headache, chills, body aches, fatigue, dry cough, sore throat, stuffy nose, and a fever. In addition, if you do become sick with the flu, stay home to rest and prevent spreading the illness. If you remain fever-free while being off any fever-reducing medications for a 24-hour period, you may resume normal activity without fear of spreading the flu.

For more information, visit the websites for Centers for Disease Control and the Virginia Department of Health.

Flu Vaccines

Flu Clinics are held each semester and flu vaccines containing the H1N1 vaccine are provided for students, faculty/staff, and their families.