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5

Inclement Weather Policies & Procedures

General Policy for Students Attending Classes on the Main Campus in Bluefield

The decision to delay or cancel classes is based on two primary factors: 1) current weather/

road conditions, and 2) anticipated changes in weather/road conditions. When classes are

cancelled or delayed, the decision is based on what seems best for the majority of students.

Weather and road conditions can vary from county to county and even within counties. In

the event of inclement weather, one of two options may be invoked: 1) Inclement Weather

Schedule, or 2) Classes Cancelled.

1. Inclement Weather Schedule:

MWF classes

TT classes

Scheduled time Delay time

Scheduled time

Delay time

8:00

10:00

8:00

10:00-10:50

9:00

11:00

9:30

11:00-11:50

11:00

12:00

11:00

12:00-12:50

12:00

1:00 afternoon regular time

1:00 2:00

evening classes regular time

2:00

3:00

3:00

4:00 evening classes regular time

2. Classes Cancelled

:

All classes will be cancelled, including night classes.

Administrative Procedure for Inclement Weather for Classes on the Main Campus

By 5:45 am each day, road and weather conditions are assessed by the Director of

Maintenance and the Vice President for Academic Affairs.

If a delay or cancellation decision is to be made, it will be determined by 6:00 am by the

Director of Maintenance and the Vice President for Academic Affairs, who will notify

the Vice President for Student Development and the Director of Public Relations.

The Vice President for Student Development will then immediately notify appropriate

residential personnel who will inform on-campus students about the status of classes.

Between 6:00 am and 6:30 am, the Director of Public Relations will disseminate

e-mails to the “BCall” and “student” list-serves notifying faculty, staff and students

about the status of classes.

Between 6:00 am and 6:30 am, the Director of Public Relations will distribute a

similar notice by email and text message to faculty, staff and students who have

subscribed to the College’s RamAlert emergency notification system.

Between 6:00 am and 6:30 am, the Director of Public Relations will post a notice on

the Bluefield College web site

www.bluefield.edu

concerning the status of classes.

Between 6:00 am and 6:30 am, the Director of Public Relations will notify local media

outlets about the status of classes. Please see the following list of media outlets that

will be notified.

Also, between 6:00 am and 6:30 am, the Director of Public Relations will place an

automated message on the College’s main telephone voice mail greeting (276) 326-

3682 and its 800 number greetings (800-872-0175 and 800-872-0176).

When the “Inclement Weather Schedule” is announced, students should continue

to monitor the situation for updates in the event deteriorating conditions require a

“Classes Cancelled” notice.

Subsequent “Classes Cancelled” notices will be distributed in the same manner as

previous announcements.