Assistant Dean of Student Affairs and Admissions
Applications are currently being accepted
Proposed School of Dental Medicine
Reporting to the Dean of the proposed School of Dental Medicine and working closely with the Vice President for Enrollment Management, this position exists to develop, facilitate and manage student services.
ABOUT BLUEFIELD COLLEGE- www.bluefield.edu
Our Core Values
We are a Christ-centered learning community and affirm our Baptist identity.
We develop students’ potential through academic excellence and the intentional integration of faith, the liberal arts and professional studies.
We create a caring community characterized by respect, support and encouragement for each member of our College community.
We believe passionately in service above self and prepare compassionate, globally-minded students who impact their world.
Bluefield College is a Christ-centered liberal arts college in covenant with the Baptist General Association of Virginia. We offer a challenging academic experience within a diverse Christian environment. Our academic and co-curricular programs transform students’ lives by integrating liberal arts with career-oriented studies and service to God and the global community. We are committed to graduating students who think critically, communicate effectively, and adapt readily to a changing world.
PRIMARY PURPOSE/SCOPE OF THE POSITION
Reporting to the Dean of the proposed School of Dental Medicine and working closely with the Vice President for Enrollment Management, this position exists to develop, facilitate and manage student services within the proposed School of Dental Medicine as well as to oversee the growth and evolution of all programs under the proposed School of Dental Medicine umbrella. The position will accomplish leadership, organization, direction and supervision of all student related activities including, but not limited to, student recruitment, admission, financial aid, accreditation issues, student advocacy, student related policies, student government, committee representation, advisory programs, student counseling, and data collection.
ESSENTIAL DUTIES, RESPONSIBILITIES, AND FUNCTIONS
The essential duties, responsibilities, and functions of this position include, but are not limited to, the following:
1. Manage the proposed School of Dental Medicine admissions and student affairs offices: hire, direct and supervise all staff in dental admissions and student affairs.
2. Develop programs to recruit students from disadvantaged backgrounds and from non-traditional pre-health professions colleges and universities. These programs should also target high school as well as college students from the proposed School of Dental Medicine’s preferred applicant pool. Recruitment will include extensive travel throughout southwestern Virginia and the adjacent states in the region.
3. Participate in the development of an accelerated 3+4 BS/DMD program between Bluefield College undergraduate programs and the proposed School of Dental Medicine.
4. Set up the admissions system to use AADSAS and WebAdMIT for the application process. Develop a supplemental application as necessary to capture applicant information not available elsewhere.
5. Use Bluefield College’s Jenzabar database to manage student information.
6. Compile and analyze data related to the proposed School of Dental Medicine admissions and student affairs and ensure statistical information and reports are available to the American Dental Association, American Dental Education Association and other organizations and governmental agencies as necessary.
7. Advise faculty, students and staff on government regulations, college policy, graduate policy, rules and regulations.
8. Assess admissions, enrollment and graduate processes on an ongoing basis with a view to improving their effectiveness, and modify procedures when required. Recommend strategic development initiatives to the Dean of the proposed School of Dental Medicine.
9. Resolve problems related to the admissions process and potential graduates in collaboration with the leadership team and Dean of the proposed School of Dental Medicine.
10. Work with the Bluefield College Office of Enrollment and the Office of Academic Affairs to develop and maintain a student counseling program.
11. Utilize personal contact, phone, email, social media, and mail to communicate with prospective, admitted, and enrolled students and graduates in a timely manner, providing superior student service.
12. Chair the Admissions Committee.
13. Work with students to develop and revise the honor code and judicial board policy and sit on the judicial board as an ex officio member.
14. Develop and monitor a student complaint system.
15. Assist the students in the formation of student groups (American Student Dental Association, ADEA, class officers, etc.).
16. Represent the proposed School of Dental Medicine on committees related to graduate admissions, student affairs, and financial aid.
17. Coordinate D1 orientation, the White Coat Ceremony, and graduation from the proposed School of Dental Medicine.
18. Develop a graduate satisfaction survey, track graduates’ career activities, and prepare and submit the ADEA 1 and 5 year surveys.
19. Actively pursue grant writing and submission (e.g. HRSA) to support the initiatives of the admissions program, including diversity initiatives.
20. Collaborate with the College’s growing alumni network to develop new student/professional networks.
21. Work independently and to arrange information sessions, set appointments and promote the College and proposed School of Dental Medicine in a positive manner.
22. Follow the expectation of treating fellow employees, students and the institution's guests with civility, and to refrain from activities that disrupt the efficient functioning of the College and proposed School.
23. Follow directions and complete tasks accurately as well as accept supervisory input and constructive criticism.
24. Attend training sessions to receive updated information about new programs, services, requirements, etc. that support student affairs and the admissions process.
25. Must become an active member of the American Dental Education Association and appropriate sections and interest groups.
26. Interpret College policies to employees and enforces safety regulations.
27. Participate in the development of policies related to student advancement. Comply with all rules, policies, and procedures as established by Bluefield College and the proposed School of Dental Medicine.
28. Participate in some capacity in the clinical outreach programs of the proposed School of Dental Medicine if trained as a dentist.
MARGINAL DUTIES, RESPONSIBILITIES, AND FUNCTIONS
The marginal duties, responsibilities, and functions of this position include, but are not limited to, the following:
29. Perform other duties as assigned
SUPERVISORY DUTIES, RESPONSIBILITIES, AND FUNCTIONS
This position directly manages and supervises the proposed School of Dental Medicine student affairs and admissions staff and carries out supervisory responsibilities in accordance with the College’s and proposed School of Dental Medicine policies and applicable laws. Supervisory duties, responsibilities, and functions include interviewing, hiring, and training employees; planning, assigning, and directing work.
KNOWLEDGE, SKILLS, ABILITIES, AND EDUCATION/EXPERIENCE
Required: Master’s Degree in a related field from an accredited college or university. Five years of management in student affairs related activities, to include a broad in-depth knowledge of dental education policies and procedures, proven administrative skill in developing procedures for a complex department. Strong management, organizational, and interpersonal skills, and a professional appearance and demeanor. Goal oriented and intrinsically motivated with superior customer service and networking skills. Facility with MS Professional Office Suite and the Internet as a tool; Ability to manage student files and rosters via the Jenzabar system. Must embrace the Christian mission of the College.
Preferred: Doctoral degree or dental degree from a CODA-accredited dental school. Preference will be given to those candidates with student affairs and/or admissions experience in a dental environment and national recognition in dental related student affairs activities.
• Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is not necessarily a physically demanding job and requires no specific physical demands other than those typical in a modern office environment. Normal responsibilities should not afford risks of accidental injury.
• Specialized Equipment Requirements
The use of specialized equipment listed here is representative of equipment an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires no specialized equipment other than equipment typically used in a modern office environment, including personal computers, calculators, copiers, and fax machines.
• Working Conditions and Environment
The work environment characteristics described here are representative of those an employee encounters while performing the duties, responsibilities, and functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties, responsibilities, and functions. This position has no specific working conditions; the work environment is typical to that of a small private residential institution of higher education, with physical remote site locations within 500 miles of the main campus in Bluefield, Virginia. Travel throughout the region is an essential part of this position.
To apply: Please visit http://www.bluefield.edu/employment/ and complete the electronic staff employment application and upload a letter of interest, resume, the names and full contact information for at least three professional references, and statement of Christian Faith. The institution does not discriminate on the basis of race, gender, color, national or ethnic origin, age, disability, military service or genetic information in its employment