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Verification is a quality-control method used by the U.S. Department of Education to check the accuracy of information submitted on the FAFSA.
All schools that disburse federal Title IV funds are required to participate in the verification process. It is the policy of Bluefield College to verify all students selected for verification by the U.S. Department of Education, in addition to any students selected for verification by Bluefield College. Procedures published in the current Department of Education Verification Guide are used to review, evaluate, and correct errors.
The General Provisions of 34 CFR 668.14(f) of the Federal Register requires that Bluefield College ensure the consistency of the information related to a student’s application for federal student aid, regardless of the source of that information. All information received must be reconciled with one exception; if the applicant dies during the award year, the College is not required to pursue the resolution of conflicting data.
If the Financial Aid Office has any conflicting information on an applicant, or believes an applicant’s application information is in error, it must resolve the discrepancies prior to disbursing any federal student aid. The requirement to resolve conflicting data is separate and distinct from the verification requirements and procedures, and supersedes any verification policies. Further, if a discrepancy is discovered after federal aid has been disbursed, it must be reconciled and the student will be required to repay any amount of aid received in excess of his or her eligibility.
Note: If the Financial Aid Office suspects that a student, or other individual, has intentionally misreported information or altered documentation to fraudulently obtain federal financial aid funds, the office can report its suspicions, and will provide the evidence, to the Office of Inspector General, U.S. Department of Education, for review.
The U.S. Department of Education continues to move to a more individualized verification process where only certain elements of the verification are performed on particular students. This means that Bluefield College will not require the same documentation from each student. Instead, the College will require only documentation that is relevant to the individualized verification. You will be notified by email (to your BC email address) of the individual forms you will need to complete. You may also see your required forms in your MyBC account. Additional documentation may cause unnecessary delays in processing your financial aid file.
Only submit forms as requested by the Financial Aid Office. All verification items must be submitted to:
Bluefield College3000 College AvenueBluefield, VA 24605Fax: 276.326.4356
Click for additional information regarding Tax Returns and the IRS Data Retrieval. Tax Returns are no longer accepted for verification purposes. The following are forms that may be requested by the Financial Aid Office. Only submit requested forms.
The most recent forms can be downloaded here.
*We recommend for all students (and parents when applicable) to use the IRS Data Retrieval Tool (IRS DRT) to submit tax and income information through the FAFSA. If unable to use this tool through the FAFSA process, a tax return transcript can be requested. Please review the documents needed above to determine if this information is required since this manual process takes much longer than DRT's automated interface.
An individual who is required to file an IRS income tax return and has been granted a filing extension by the IRS, must provide:
In addition, an individual who filed or will file an income tax return with the relevant taxing authority of a U.S. territory, commonwealth, or with a foreign central government must provide: